We mainly process information about you if:
- You have sent us an enquiry or complaint
- You have signed up to an event or competition
- You are attending an event organised by Å Energi
- You have applied for a job with us
- You visit our website www.aenergi.no
We may also receive information about you from third parties in the following situations:
Social media
If you “like” or “follow” our Facebook page or our pages on other social media sites, this is shared with the platform in question in accordance with the platform’s rules. The same applies to your other activity on our social media pages, such as any content you post and posts you like. The platform in question is responsible for the personal data it collects and processes. More information about this processing and your rights are set out in the individual platform’s privacy policy.
Links to other websites
On aenergi.no, there are links to a number of other websites – so-called third party websites. Å Energi has no responsibility for these websites. We recommend that you read the third party websites’ own privacy policies and terms and conditions.
Job applicants
If you are applying for a job with Å Energi, we need to process information about you in order to evaluate your application. As part of the recruitment procedure, we will process the data you provide in the documents to which you give us access. As well as potentially interviewing candidates, Å Energi may conduct its own investigations, which typically involve speaking with the applicant’s references.
Å Energi uses external job search sites to manage applications for our job vacancies.
The basis for assessing the documentation submitted, conducting interviews and phoning references is Article 6, 1(b) of the General Data Protection Regulation (GDPR). This clause allows us to process personal data where this is needed in order to carry out actions at the request of the applicant prior to entering into a contract. By applying for a position and uploading documents, we consider that an applicant has requested that we assess the documentation submitted, conduct an interview and phone their references with a view to signing a contract of employment.
If we perform our own investigations beyond this, for example by contacting someone who has issued a certificate but is not given as a reference, the basis for this is Article 6, 1(f) of the GDPR, which allows us to process the information needed to pursue a legitimate interest that overrides the interests or fundamental rights and freedoms of the individual. This legitimate interest here is to find the right candidate for the position.
You do not need to provide any special categories of personal data in your application or at your interview. However, you may choose to do so. If you inform us that you have a disability that will require adaptations to your workplace or working arrangements, we have a duty to process this information in accordance with Article 9, 2(e) of the GDPR, which covers information that is manifestly made public by the data subject. In other cases, the basis for us processing your personal data is Article 6, 1(a) of the GDPR, in other words your explicit consent; cf. Article 9, 2(a). You may withdraw your consent at any time. If you withdraw your consent, this will not affect the lawfulness of any data processing prior to the withdrawal of consent.
Job applications are stored in WebCruiter’s job application system. You may delete that information yourself whenever you wish. If you do not do so, all documents will automatically be deleted after 12 months.
Å Energi has an ICT operating model that involves the use of both internal and external suppliers to operate and maintain its IT systems.